Monthly Archives: August 2014

Workday HCM update 23: What’s new?

Date: Update 23 of Workday HCM was applied on August 2014 for all clients.

Summary

This update brings many improvements for the user interface and new features. I do like the Announcement feature now allowing embedded video, File attachment with simple drag & drop, Improvement in chart rendering and new Analytic options, Committee as new organization type, Additional 50 custom domains to maintain custom data, Enhancements to audit reports to easily track what changes have been to any object in the system, made by whom and when.

Here are some improvement examples

Presenting a video into the announcement worklet

The announcement worklet allows you to distribute specific messages to groups or individuals from the Home Page by activating this button: Message centerBefore WD23 only text messages with images were allowed. Now you can add links to videos which will be played outside Workday. You can specify a given picture for the display page, if none Workday will use a generic image.

This is where you edit the announcements worklet:Edit announcement

Now when you click on the Message center you get the new announcement in the list:Announcement list

When clicking on the new announcement you will see the announcement message and the link to the video will be displayed:Announcement show video

 

 File attachment

You can know easily attach files of any type by simply drag & drop files to a media container.

Here is how you will attach files (Expense invoices) to a Travel Expense form (Attachment container at the right of the form):

Attachment Expense reportSelect files and drag & drop:

Att drag_dropFiles are attached in the form:

Att download

Chart options

There are many new options to display data in graphs. Options can be combined and it is quite difficult to present an exhaustive list of all options and their combinations. Below are some of the best new options available.

Top n values

The “Top n values” option will help you to narrow results and to remove none relevant data when the number of categories are too important to read the chart easily. The “Top n Values” is using the horizontal axis here the age group:

Chart TOP n valuesThis is an example when reducing the Top n values from 11 to 3.

Chart with the 11 geography combined to gender categories:

Chart top n values 11Now the same chart with the Top 3 values

Chart Top n values 3The bubble chart

The bubble chart allows you to represent data with 3 “axis”. Horizontal and Vertical as usual + the size of the bubble. Color can be used to represent categories.

Chart bubble optionsChart BubbleWhen selecting one category you can highlight only the bubbles from this category:

Chart bubble highlightCommittee as new Organization type

Committees are new Organization types allowing to manage memberships of “committees” such as: unions, expert board or any employee groups. Committees can be categorized with type, subtypes and categories. Regular security features can be used to manage and access to these committees. Memberships are assigned thru a business process: Committee new memberOnce an employee has been assigned to a committee it is displayed like below:

Committee employee info

Big data & Analytics

Big data in HR solutions must always be analyzed with Analytics features. In Workday WD23 this features allows you to analyze large amount of data very quickly. One of the objective of Big data & Analytics is to facilitate audit for data quality and accuracy.

Let’s take an example. When you convert and import your data from your legacy system before going live with Workday you would like to understand if your data are consistent and where data quality may be an issue. Workday provides such analaytics that are easy to run with graphical displays. Here we have 5 fields that we can compare (Employee Id, First_name, Last_name, Start_date…)

5 rows are displayed to help understand the data:

  • Distribution of he data
  • Count
  • Unique values
  • Min
  • Max

BigData FlipsideMin and Max can be useful if you don’t expect negative values or values exceeding a certain level.

Big data is accepting external data source to be mixed with your Workday data:

BigData Additionl data sourceWhen data can be joined an “Inner join” is providing you with the possible relationships between data:

BigData innerjoin from multiple sourceMany functions have been added to analyze your data:

BigData Additionl Calculation Features

Audit report

Workday 23 has improved audit reports. You can narrow to certain transaction or business processes

Audit trail report optionsHere we would like to restrict to all changes made to the transaction “Create Service Center Representative”:

Audit trail report transactionThe audit trail report looks like the following:

Audit trail report